For KYC, vendor & contractor onboarding
The registration certificate is with the finance director. The passport is with the beneficial owner. The insurance certificate is with someone in operations. Intaky sends each of them their own part and shows you, on one screen, who has not started.
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For a supplier: the registration certificate and tax (VAT) registration certificate, a current liability insurance certificate, any quality certifications it holds, and its bank details with a bank confirmation letter, plus signed anti-bribery, data-protection and code-of-conduct declarations. For a KYC-style account: the certificate of incorporation, an ownership chart down to everyone who owns 25% or more, the source of funds, tax residency and FATCA/CRS status, and proof of identity and address from each director and beneficial owner. For a contractor, add capability licences, two years’ financial statements and a health & safety policy. Intaky’s templates ask for exactly these and send the personal parts to the people they belong to; the reasoning behind each item is in our vendor onboarding checklist.
Intaky models a business application as a company plus its people. The person managing the application fills in the company side; each person they invite sees only their own identity questions and documents, and the manager sees everyone’s progress.
Vendor & supplier onboarding for procurement, Investment account opening for KYC-style account opening, and Contractor pre-qualification for construction and trades. Each document sits in the section it evidences, nobody is asked again for the name and email they signed up or were invited with, and every template ends with declarations. Clone one, edit it in the form builder, and publish it as its own link.
The investment account template is written for brokerage and fund accounts and also takes individual investors. For another kind of KYC, clone it and remove the investment questions; the identity, ownership and declaration sections stand on their own.
The first contact starts the application, fills in the company side and invites the director, the owner and the signatory by email. Each gets their own secure email link and their own short list, with no password to remember. The manager role can be handed to someone else if the first contact moves on.
Accept the registration certificate; send back the insurance certificate because it expired last month; ask the beneficial owner for a clearer passport scan. Each request goes to the right person, with your note, and everything else stays locked.
A webhook fires on approval — and on submission, rejection or a change request if you want — so your ERP or vendor master gets the record without retyping. Signed with a shared secret; retried if your endpoint is down.
Usually the company registration certificate, its tax or VAT registration certificate, a current liability insurance certificate, any quality certifications it claims, and a bank confirmation letter that matches the account details it gives you. Add signed anti-bribery, data-protection and code-of-conduct declarations, and ID from the signatory if your policy asks for it.
Invite each director to the company's application instead of asking one contact to forward passports. The person managing the application fills in the company side; each invited person gets their own secure email link and fills in only their own identity and ID, with no password to remember. You see on one screen who has not started.
Give the application a due date and let the reminders do the chasing. Intaky can remind them every few days, in working hours only and at most six times, until they finish. When you send one document back, only that item reopens, and the request goes to the person who owns it.
No. The KYC template asks each person whether they are a politically exposed person and records their answer; it does not check it against any list. Screening, ongoing monitoring and the risk decision stay with your compliance process and whatever tooling supports it.
No. It collects the passport, the bank letter and the declarations, and records who reviewed each one and when. Checking that the passport is genuine or that the bank letter matches the account number is done by your team, item by item, in the review screen.
Yes. The template is the standard; each application is one run of it. Send the same link again next year, or make a lighter annual refresh link from the same workspace with only the items that expire.
In private object storage that is never publicly addressable. Every download goes through an endpoint that checks who is asking, so a leaked link is not a leaked passport. Each workspace's data is separated at the query level.
Other industries: all industries · Investment firms · Contractors · Lenders
Preview a checklist and download the editable CSV without signing up. Adapt it to your process before building the request in Intaky.
Clone a template, send one link, and stop being the person who forwards passports.
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