For law firms & notaries
Open a matter with the client’s ID documents in the file, the other parties named for your conflict check and the matter papers already uploaded — and a record of who accepted what, and when, for the day someone asks.
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From an individual: proof of identity, proof of address dated within the last three months, the type of matter and a description, the names of the other parties for your conflict check, who is paying your fees and from what source, and their agreement to your terms of engagement. From a company: its registration number and certificate, registered address, its beneficial owners of 25% or more, the source of funds, confirmation that the person instructing is authorised (with a board resolution or power of attorney where one is needed), and proof of identity from each director, owner and contact. Intaky’s legal client onboarding template asks for exactly this, section by section, through one link. The full list, with the reasons behind each item, is in our legal client intake checklist.
Intaky does not replace your case management system, your identity checks or your professional judgement. It gets the matter to the point where all three can start.
A starter pack for individual and company clients. Each document sits in the section it evidences, the client is not asked again for the name and email they signed up with, and every client ends with declarations. Rename, remove or add anything in the form builder; the matter-type list is yours to edit, and you can make one link per practice area.
For notaries, the civil registry & notary template (the second pair of cards) handles single-party requests and cases with several parties: the case is filled in once and each party gives only their own details. It is the one pack that asks for a full name, because it must match the ID document exactly.
Files are held in private storage that is never publicly addressable; every download is checked against who is asking. Clients access their portal through a secure email link, with no password to remember. Your team can enable two-step verification.
A company client’s application has a company part and a people part. The person instructing fills in the company, its ownership and the matter, then invites the directors and owners by email; each of them fills in only their own identity and uploads only their own ID.
Accept the passport. Send back the proof of address because it is four months old, with one line saying so. The client sees only that item to fix; the accepted items stay locked.
Every acceptance, rejection and approval is stamped with the reviewer’s name and time, and internal notes stay internal. Export the case as a PDF summary with its documents attached when the file needs to travel.
Invite each of them to the company's application. The person instructing fills in the company details, ownership and the matter; each invited director, beneficial owner or contact fills in only their own date of birth and address and uploads their own passport or national ID. You see on one screen who has not started.
Make it a required question at intake. The template's matter details section asks for everyone on the other side or otherwise involved, and the client cannot submit without answering it, so the names reach you before anyone does substantive work.
Send one link with a due date and let the reminders do the chasing. Intaky can remind the client every few days, in working hours only and at most six times, until they finish. When you send an item back, the client sees only that item to fix; everything you accepted stays locked.
No. Intaky collects the evidence, records the client's consent to your identity and anti-money-laundering checks, and records who reviewed what and when. It does not run electronic identity verification, PEP or sanctions screening, and it does not decide what your regulator requires of you. Treat it as the organised collection step in front of whatever checks your policy calls for.
Yes. The civil registry & notary template takes single-party requests, such as a power of attorney, certified copies or signature witnessing, and multi-party cases such as a marriage registration or property transfer, where each party gives their own identity, ID number and declaration.
Yes. Each link can carry a due date; the client sees it, your team sees which cases are late, and Intaky can send reminders until the client finishes.
In your workspace, exportable as a PDF summary per case, or pushed by webhook into your own system when a case is approved. Close the workspace and the contents are deleted within 30 days.
Other industries: all industries · Accountants · Immigration advisers · KYC & vendor onboarding
Preview a checklist and download the editable CSV without signing up. Adapt it to your process before building the request in Intaky.
One template, one link, and the ID documents in the file before the first meeting.
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