Intaky vs Google Forms
Google Forms is free and everyone knows it, so it is the first thing most teams try for collecting documents. It runs into walls quickly with outside clients: anyone uploading a file has to sign in to a Google account, there is no way to send one file back, and nobody chases the clients who stop halfway.
14-day trial · No card needed
Choose Google Forms if the people uploading are colleagues who already have Google accounts, the form is a one-off, and free matters more than review and follow-up.
Choose Intaky if you collect documents from clients outside your organisation, need to review each file and send back the ones that are wrong, and want reminders to do the chasing.
| Google Forms | Intaky | |
|---|---|---|
| Price | Free with a Google account | From $49/month; 14-day trial, no card |
| Who can upload files | Only people signed in to a Google account | Anyone with the link; they set a password for their portal |
| Where files are stored | A folder in the form owner's Google Drive | Private storage; every download checks who is asking |
| Files per question | Capped at a small number (up to 10) | A document request can accept several files |
| Client comes back to finish | Only if you allow editing responses | Their own portal shows what is done and what is missing |
| Review each file | No | Accept or reject each section and each document with a note; accepted items lock |
| Reminders until complete | No | Email, every few days until done, working hours only, stops after six |
| Company and its directors | One person submits | Invite each director or owner; each fills in only their own identity section |
| Branding | Theme colours and a header image | Logo and colours on your own subdomain, every plan |
| Export | Responses to Google Sheets | Webhook on approval, PDF export of the case |
Google Forms details are taken from its own published pages on 1 October 2026; check there for current prices and features. Google Forms is a trademark of its owner, and Intaky is not affiliated with it.
Google Forms costs nothing, and Intaky does. What you pay for is the work around the form: a review state for every document, a client portal that shows what is missing, reminders that stop when the client finishes, and an audit trail of who accepted what.
Intaky’s plans: Trial free for 14 days (15 new applications, 2 GB), Starter $49 a month (50, 10 GB), Growth $149 (250, 50 GB) and Scale $399 (1,000, 200 GB). Every plan has the whole product and unlimited team members. See pricing.
Google Forms requires anyone answering a file upload question to sign in to a Google account, because the file is saved to the form owner's Google Drive. It cannot be switched off, which is why clients without a Google account get stuck.
Use a tool built for client document collection. With Intaky, a client opens your link, sets a password for their own portal and uploads straight into your workspace, with no Google or Microsoft account needed.
Files go to a folder in the form owner's Google Drive, so they are as safe as that Drive and its sharing settings. Intaky keeps documents in private storage that is never publicly addressable, and every download checks who is asking, so a forwarded link does not expose a passport.
Not on its own. Intaky emails the client every few days until their checklist is complete, only during working hours in your timezone, and stops after six reminders.
No. Google Forms has no review state per file. In Intaky you reject that one item with a note, the client replaces only that item, and everything you already accepted stays locked.
Intaky has a 14-day free trial with 15 applications and no card, so you can run real clients through it before paying. After that, plans start at $49 a month.
More comparisons: all comparisons · Intaky vs Content Snare · Intaky vs FileInvite · Intaky vs Jotform
Templates by industry: all industries · accountants · law firms · letting agents · recruiters
Pick your industry template, send the link, and see whether the chasing stops.
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