One link per licence
Make a "Practitioner licence" link and a "Premises licence" link, or one per register you keep. Each has its own questions, documents and public link, on your own subdomain with your branding.
For regulators & licensing boards
Take licence applications online, with the certificates, practice log and fit-and-proper declaration in one place.
A licence decision rests on a qualification, an exam, a record of supervised practice and an honest answer about convictions and disciplinary history. Intaky gives regulators and certifying bodies one application for practitioners and one for premises, where each officer sends their own ID, with reminders that chase what is missing.
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What documents does a licensing body need from an applicant?
From an individual practitioner: proof of identity, the certificate for their primary qualification, a signed log of supervised practice hours and their examination pass certificate unless they are exempt, alongside fit-and-proper disclosures and consent to identity, criminal record and registration checks. For a premises or facility licence: evidence of the lease or ownership of the premises, a current fire safety certificate, a named responsible manager, and proof of identity and a fit-and-proper declaration from each officer.
- Proof of identity: passport or national ID card (required, for applicants and for each officer).
- Qualification certificate (required), practice log and examination certificate.
- Premises documents: lease or ownership evidence (required), and a fire safety certificate.
- Fit-and-proper declarations and consent to checks from every person named on the application.
Why licence applications sit in the queue
- A PDF form arrives with the exam certificate number blank and the certificate itself not attached.
- The practice log is a spreadsheet with no supervisor signature, so it goes back and the clock restarts.
- A premises application names three officers, and each one’s ID and declaration has to be chased separately.
- A "yes" to the disciplinary question comes with no details, and the follow-up is a letter.
Assessing an application is the job. Getting every page and every declaration in before you can start is the backlog — and Intaky is built to clear that part.
The professional licensing application template
A starter pack for regulators and certifying bodies: training record, examinations, practice hours and fitness to practise for individual licences, plus facility licensing for premises. Each document sits next to the questions it evidences, and nobody is asked again for the name and email they gave when they signed up. Everything below can be renamed, removed or added to in the form builder.
Individual licence — questions
- Applicant detailsDate of birth, national ID number, phone, residential address. Document: proof of identity
- Training & qualificationsLicence applied for, primary qualification, awarding institution, date of completion, supervised practice hours completed. Documents: qualification certificate, practice log
- ExaminationWhether you have passed the qualifying examination (yes, no, exempt), certificate number, exam date, basis of any exemption. Document: examination certificate
- Fitness to practise & declarationsUnspent convictions or pending charges; disciplinary action, refusal or removal from a register; details if yes; consent to identity, criminal record and registration checks; fit-and-proper declaration; information is accurate
Individual licence — documents
- ✓ Proof of identity Required
- ✓ Qualification certificate Required
- ✓ Practice log Optional · signed
- ✓ Examination certificate Unless exempt
Premises licence — questions
- Facility detailsFacility name if it trades under a different name, premises address, licensed activity (food service, healthcare, education or childcare, manufacturing, other), capacity. Documents: premises documents, fire safety certificate
- Responsible manager & declarationsDesignated responsible manager; authorised to apply for the operator; the operator agrees to inspection before and after licensing; information is accurate
- Your details & fitnessFilled in by each invited officer: date of birth, relevant qualifications if any, any convictions, charges or disciplinary findings, consent to identity and criminal record checks, fit-and-proper declaration. Documents: proof of identity, qualification certificates
Premises licence — documents
- ✓ Premises documents (lease or ownership) Required
- ✓ Fire safety certificate Optional
- ✓ Each officer’s proof of identity Required
- ✓ Each officer’s qualification certificates If listed · several files
The premises side is filled in by the person managing the application for the operator; each invited officer only fills in their own details and fitness. Accepts PDF, Word, Excel and photos up to 10 MB each.
How it runs for a licensing body
Every officer, in their own words
On a premises application, invite each officer separately; each fills in only their own declaration and ID. Give the link a due date, and Intaky reminds anyone unfinished every few days in working hours, stopping after six nudges.
Review with a record
Accept or reject each item with a note; accepted items stay locked and the audit trail records who decided what, and when. Export the case as a PDF, or push it to your register with a signed webhook on approval.
Questions about licence applications
What should a professional licence application ask for?
Proof of identity, the licence applied for, the primary qualification and awarding institution with its certificate, supervised practice hours with a signed practice log, the qualifying examination or the basis of an exemption, and fit-and-proper questions on convictions and disciplinary history, with consent to the checks you run. Intaky's professional licensing template asks for all of this, and you can rename, remove or add to any of it.
How do we collect fit-and-proper declarations online?
Put them in the application as required questions and tick boxes. The template asks about unspent convictions or pending charges and about any disciplinary action or removal from a register, asks for details if the answer is yes, and has the applicant consent to identity, criminal record and registration checks and declare that they are fit and proper. The application cannot be submitted without them.
How do we get each officer of a licensed premises to send their own ID?
Invite each officer to the premises application by email. Each one fills in only their own section: date of birth, any relevant qualifications, disclosures, consent to checks, their fit-and-proper declaration and proof of identity. The person managing the application answers the premises questions and can see who has not finished yet.
How do we stop chasing incomplete licence applications?
Give the application link a due date and let the reminders do the chasing. Intaky emails the applicant every few days until everything is in, only during working hours in your timezone, and stops after six reminders. You see which applications are complete and which items the others still owe.
What happens when an applicant sends the wrong certificate?
You reject that one item with a note saying what is wrong. The applicant sees the note and replaces only that item; everything you have already accepted stays locked.
Is there a record of who reviewed each application?
Yes. Intaky keeps an audit trail of who accepted each section and document, who asked for changes, and when. The finished case can be exported as a PDF summary with the documents attached for your licensing file.
Does Intaky run criminal record, identity or register checks?
No. Intaky collects the documents, the disclosures and the applicant's consent to checks; your body carries out the checks and decides whether to grant the licence. A signed webhook can push an approved case into your own register or case system.
Does it carry our organisation's branding?
Yes. Your logo and colours appear on your own subdomain, on every page the applicant sees.
Other industries: all industries · membership associations · contractor pre-qualification · KYC & vendor onboarding
Try it on one licence type first.
Build the application once. If the complete ones start reaching your assessors, move the next register over.
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