Who this checklist is for
Tax practices collecting individual client records for a defined tax year.
Free template · 10 checklist items
Tax Document Collection Checklist Template
Give clients a request for the right year, not last year’s email with a new subject line. This year-end document collection checklist focuses on the period, income sources and supporting records your practice needs to review.
No signup required. Edit the CSV in Excel, Google Sheets or another spreadsheet.
Before you send it
This is a collection template, not a list of every document a tax return legally requires. Adapt it to the country, the services you provide and the client’s income sources. Name the period on every request where it matters.
What to include in the request
These are starting points to adapt, not universal requirements. The CSV contains the same items and instructions as this preview.
| Section | Item | Format | Provided by | When to request | Instructions |
|---|---|---|---|---|---|
| Period | Tax year covered | Short answer | Client | Before collecting files | Use exact dates where the client may misunderstand the tax-year label. |
| Tax details | Tax reference and tax residence | Short answers | Client | For the service being provided | Ask for the relevant local taxpayer identifier and country of tax residence. |
| Income | Sources of income this year | Multiple choice | Client | At the start | Include employment, self-employment, rent, investments, pension and other relevant sources. |
| Prior year | Last filed tax return | File request | Client | If available | Identify the return year and ask for the filed version. |
| Employment | Payslips or year-end pay statements | Multiple file request | Client | If employed during the period | Specify which statements cover the requested tax year. |
| Other income | Pension or dividend statements | Multiple file request | Client | If these income sources apply | Name the relevant provider and period in the instructions. |
| Banking | Bank statements | Multiple file request | Client | Where needed for the engagement | Ask for every statement covering the agreed period, including all pages. |
| Supporting records | Receipts, rental or investment records | Multiple file request | Client | If relevant to the client | Separate unrelated evidence types into named requests in the final checklist. |
| Context | Changes and other information this year | Long answer | Client | Optional explanation | Let the client describe changes your reviewer needs to understand. |
| Confirmation | Accuracy and engagement confirmations | Checkboxes | Client | Before submission | Use your practice’s own wording and explain where clients can correct an error. |
Use this template in Intaky
Adapt the individual route of “Accounting & tax client onboarding” in Intaky. Set the case’s tax year, tailor the income and evidence requests, and reuse the checklist for other clients. A later year is a separate case, not an overwrite of the earlier one.
After setup, share your application link. Applicants access their own checklist through an email link with no password to create. Your team reviews the submitted answers and files and requests corrections on the items that need them.
Put the checklist into practice
Turn the checklist into a client request.
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